by myPABus | Aug 7, 2018 | Business Training, PA and Secretarial Training, PA EA and Secretary Blog
Do you want to change the signature image in Outlook 2016 to make your emails look professional, elegant and smart? With more and more options in MS Office and outlook, sometimes we just need a few hints along the way. To make sure your signature image in outlook 2016 is perfect then just follow these very simple instructions.
Instructions to resize a Signature Image in Outlook 2016
Open outlook as you would ordinarily do select the option to create an email as you would typically do.
A new email window will then appear.
Select the option Insert and then Signature.
A list of all the current signatures installed on your computer will appear. At the very bottom is the word Signature. Select this option, see below.
A new window will appear.
Select the email signature you want to edit, if you have not created an email signature select the option New, see above, in this example I will collect Corrigo free trial. Enter the narrative you wish to have on the signature in the box provided. Then add your image by selecting add picture icon, see above. This will then require you to find the location of the image on your computer or server.
Once the image has been selected, it will appear in the dialogue box. See below.
Using your mouse, click ONCE on the image. You will notice little squares appearing on the image, see below.
Once these little squares appear, press the right-hand button on your mouse and click once only.
A new screen will appear. Select the option Picture, see below.
This will open another window, see below. On this window select the option Size, see below.
The following screen will appear. It is from here that you can now resize your image. Please make sure that the Lock aspect ratio option is selected. If you have decided that 7.63 cm would be perfect, enter 7.63 in the Height option and press the enter button only. This will automatically adjust the Width.
Once the image is of the right size, please copy this narrative and place it under the image. Then select OK.
Download a printable version here. 07082018 – myPA Crib Sheets changing the size of an image in a signature
by myPABus | Jun 4, 2018 | Administrative Support, Business & Corporate, Business Training
Small Claims Fact Sheet
Small Claims Fact Sheet Objectives
- Introduction to Small Claims
- How to take Court Action
- What happens next in a Small Claims application?
- Does it cost money to take someone to Small Claims?
- Working out the interest on a Small Claims request
- You’ll have to go to court if…
- After the Hearing
1 Introduction – Small Claims
You can take court action against someone who owes you money and won’t pay. This is known as making a court claim. It can also be known as taking someone to a ‘small claims court’. You usually have to pay a court fee, and you may not win your case or get your money back.
2 How to take Court Action
The government has tried to make the process as easy as possible. The easiest way to claim it be completing the form online
You can use this service to claim:
- For a fixed sum under £100,000
- Against no more than 2 people or organisations
3 What happens next in a Small Claims application?
- If they deny owing you money, you may have to go to court.
- You can get the court to order them to pay if they admit owing the money or don’t respond.
- If they still won’t pay, you’ll need to ask the court to take extra steps to collect the money – e.g. using bailiffs. This is called enforcing a judgment.
4 Does it cost money to take someone to Small Claims?
- Yes! It costs money to go to submit a small claims application.
- The fee is based on how much you are claiming + interest
- Using the Money Claim Online is cheaper than sending in the form.
||Sending the form to court centre
||Using Money Claim Online
|Up to £300
|£300.01 to £500
|£500.01 to £1,000
|£1,000.01 to £1,500
|£1,500.01 to £3,000
|£3,000.01 to £5,000
|£5,000.01 to £10,000
00.01 to £100,000
|5% of the value of the claim
||4.5% of the value of the claim
|£100,000.01 to £200,000
||5% of the value of the claim
||You can’t claim using Money Claim Online
|More than £200 000
||You can’t claim using Money Claim Online
5 Working out your small claims interest
- The interest you can charge if another business is late paying for goods or a service is ‘statutory interest’ – this is 8% plus the Bank of England base rate for business to business transactions.
- You can’t claim statutory interest if there’s a different rate of interest in a contract.
After you have submitted your small claims
- The person or business who owes you money must respond to your claim within 14 days of receiving it.
- If you don’t get a response, you’ll have to ask the Court to order them to pay. You do this by continuing with the Money Claim Online form.
If you do get a response – YIPPEE!
- Tell them you are withdrawing your claim and also tell the Money Claim Online help desk.
6 You’ll have to go to court if…
- The person or business says they don’t owe you any money.
- They disagree with the amount.
- You can’t agree on how the money will be repaid.
- The court will send you a questionnaire asking for more information on the case. Fill this in and return it to the court.
This will incur additional costs.
- If your case is a small claim, under £10,000, it can be dealt with using written evidence, and not need a hearing.
If there is a hearing you can:
- Represent yourself
- Pay for a barrister or solicitor to represent you
- Ask someone to speak on your behalf, like your partner or an advice worker – you must get the court’s permission
7 After the Hearing
- You’ll receive a letter from the court, stating its decisions, and any actions you need to take.
- I highly recommend using your local Citizens Advice Bureau for additional advice and support.
by myPABus | Oct 18, 2017 | Business & Corporate, Business Training, PA and Secretarial Training
What does a PA Do? and indeed, what is a PA. A PA is Personal Assistant to the manager, department or CEO. They provide administrative support and take care of their boss so that they can
What does a PA do?
Perform their jobs with ease and confidence. A Personal Assistant could also be called an Executive Assistant or even a Virtual PA or Virtual EA. In this article, I will use the term PA to cover all of above.
Being a Personal Assistant (PA) is like being a fine artist. You have to have the ability to see an end product using the raw materials you have available to you. Anticipate the likes and needs of those you are looking after, without them knowing or understanding what they like or dislike. A PA has to be meticulous about their time management, planning and organisational skills and then make these tasks look smooth and effortless. Any PA unable to master these three skills will inevitably find the role as a Personal Assistant difficult. A PA should have their finger on the proverbial button of any activity their boss is undertaking at any time. Not only that, a PA has to anticipate what the boss requires today tomorrow and next month.
So What does a PA do to make sure they are on the ball?
A PAs mantra or go to question should always be “What is the next question” their boss is going to ask. Ensure they can answer that question and then the next question their boss will ask. The standard Who, What, Where, When, Why and How questions should be applied to any and all tasks a PA undertakes. Once a PA has mastered this tool they will start to see and show improvements in their PA ability and demonstrate how capable and competent they are in their role.
All PAs need to demonstrate consistency in their workload and be as enthusiastic on Monday morning at 9 am as they are on Friday at 5 pm. They need to be effective and efficient in all the tasks that they undertake and become proactive instead of reactive. It is recommended that a PA schedules at least 60% of their working day. This will leave 40% of their day to be reactive. We, therefore, advise each PA to plan tasks in advance. Taking note of business deadlines and the expectation is essential. A PA will also have to remember their boss has deadlines that could rely on work they have to do.
PAs Personal Recommendations
We would also recommend that every PA take a few minutes at the end of the day to note at least five successes they have had that day. It is true to say that everyone will have a bad day at work at some point. Noting down any success they have will help any PA remember how good they are. How well they perform their job and organising their boss.
In conclusion, What does a PA Do?
When the role of a PA is performed correctly, it is a work of art. The position is seamless, timeless and a thing of beauty. Their boss will never know the amount of work, effort and organisational skills the PA will put into their role. All of this, to ensure that the boss has a perfect working environment so they can perform at their peak.
The PA is indeed the unsung hero of any organisation. It is time for all PAs to stand up and be proud of the jobs that they do. The tasks they undertake and show what a strong, determined woman can do. For more information about becoming a PA or attending a training course click here.
The PA Tips on this post are those that are highly recommended to become an effective PA. It is also vitally important that a PA keeps on track of all new technology, new ways of working and are open to any PA Tips they can glean from colleagues and even their boss.
by myPABus | Mar 15, 2017 | Administrative Support, CPD - Continued Professional Development, PA and Secretarial Training
Planning your day to be proactive
When you think of a PA or a Secretary, you immediately think of someone organised, who is ultra-efficient and has their hand on the heartbeat of the department or their Boss’s Day. In effect, being proactive. Being Proactive is management speech stating that ‘a person is creating or controlling a situation rather than just responding to it after it has happened’. (more…)
by myPABus | Feb 21, 2017 | Administrative Support, Business Training, PA and Secretarial Training
Have you ever wondered what your net worth is, as a human being? What your experience from birth to right now, this very moment has made you worth? It is one of those questions we can often think about, but as women never answer or avoid at all costs. There are some women will go directly to their current hourly rate, in employment. There are some who will say instantly say I am worthless and those who will tell you they are worth a million pounds. The truth could be in-between all of the above.
With that in mind, let’s do a little task. This task could take you a few minutes, hours or days (especially if you decide to do the task truthfully). Arrange to get some time on your own, without any distractions, interruptions and in a quiet place that will allow you to think freely.
Now, grab a pen and paper and write down all your qualifications, even those swimming qualifications and gymnastic badges you had as a child. Include any exams you gained from school, college and or university. Don’t forget those extracurricular activities like piano or guitar qualifications. Just write them down and do not re-read them. Once you have finished, turn the piece of paper over. Then, on a separate piece of paper add all the experiences you have had over the last few years. Include your jobs, your home and family responsibilities. These will include your personal responsibilities. Those responsibilities that you do every day without even thinking about it. For example, do you have a pet that you look after or have older parents or younger siblings that depend on you? All of these experiences create value to you as a person. Once you have finished, I would like you to put these two lists away for 24 hours. Don’t read them, don’t look at them, just put them away.
24 Hours Later
Now, I would like you to take your lists and read them.
- Read out aloud all the qualifications you have.
- Read the list of all your experiences.
Did you find anything on these lists as a surprise?
Do you have more qualifications than you expected, do you have more experience than you realised?
Money is the key or is it?
Just for fun, on your qualifications list and experience list, how much do you think it would cost to get those qualifications and that experience if you were starting from scratch. State education cost per child circa £48,000. A degree can cost up £37,000 (without accommodation and living expenses). That is £85,000 we have had spent on us already, and we have not even started on our experience!
Now ask yourself the question, ‘If you had to pay someone else, with all those skills, what would their hourly rate be?’ It could be argued that this be your net worth.
Personal Reflection on Your Net Worth
I undertook this task a few years ago, and I was surprised and a little intimidated by the person who had acquired all my skills and experiences. We take ourselves for granted so often, that sometimes we just need to stop, take a look at ourselves and congratulate us for what we have done and what we will be doing in the future.
Your net worth is not the amount you get paid. It is the amount of money you would have to pay someone to do what you do, daily.